Summary/objective

To provide accurate detailed accounting for Warren County Water District., Butler County Water System, Inc., and Simpson County Water District. Provide responsible, professional, and technical assistance to the finance staff in the administration and implementation of the District’s financial, auditing, and accounting processes.

Essential functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Maintains and reconciles the general ledger, reports, bank accounts, and financial records; examines accounting transactions to ensure accuracy; approves journal entries posting transactions to the general ledger; performs month-end and year-end accounting processes.
• Prepares journal entries and reconciles general ledger and transactions related to accounts payable, accounts receivable, cash receipts, inventory, and payroll; prepares numerous financial statements and reports.
• Assist with grant accounting, submission of grant reimbursement requests, and conformance with grant regulations and contract terms.
• Analyzes and reconciles expenditure and revenue accounts; reviews and processes transfer requests between accounts; reconciles financial statements to the general ledger.
• Prepares a wide variety of financial and statistical reports, including year-end reporting, budgetary reports, and supporting documentation.
• Assists in the preparation of the annual financial audit report and notes; assists in the preparation of annual reports submitted to the Kentucky Public Service Commission.
• Assists with filing applications for rate adjustments with the Kentucky Public Service Commission and submissions of supporting documents, schedules, and responses to information requests.
• Assists with funding from grant accounting, submission of grant reimbursement requests and customized reports in conformance with grant regulations and agreement terms, job cost accounting reconciliations and analysis for capital and other projects.
• Prepares and processes journal entries of both simple and complex nature, especially related to the recording of investments, cash management, grants, and long-term debt.
• Generate reports on fixed asset status, depreciation, and valuation for management review and decision-making. Calculate and record amortization expenses accurately and in accordance with accounting standards. Review and adjust allocation methods as needed to reflect changes in business operations or accounting practices.
• Prepare amortization schedules and reports for financial reporting purposes.
• Collaborate with stakeholders to define criteria for capitalizing expenditures and determining asset thresholds. Ensure consistency and accuracy in applying capitalization policies across all relevant departments and projects. Periodically review and update capitalization policies to reflect changes in business practices or accounting standards.
• Analyze existing accounting processes and identify areas for improvement or optimization. Develop standard operating procedures (SOPs) to streamline accounting processes and enhance efficiency. Collaborate with cross-functional teams to implement SOPs and ensure adherence to established procedures. Monitor performance metrics to evaluate the effectiveness of new SOPs and identify further improvement opportunities.
• Identify repetitive or manual tasks within the accounting workflow that can be automated. Research and evaluate software solutions or tools that can streamline accounting processes and reduce manual intervention. Develop automation scripts or workflows to eliminate manual data entry, reconciliation, and reporting tasks. Provide training and support to team members on using automated tools effectively.
• Stay updated on industry trends, emerging technologies, and software solutions relevant to accounting and financial management. Conduct research and evaluate the feasibility and benefits of adopting new technologies or software applications. Collaborate with IT and finance teams to pilot and implement new technology solutions. Provide recommendations to management on leveraging technology to improve accounting efficiency, accuracy, and compliance.
• Maintains a solid working knowledge of the District’s accounting system and the relationship with multiple applications.
• Maintains positive working relationships with co-workers, other District employees, and the public.
• Performs a variety of special projects and analyses as required.
• Performs the routine monthly and annual closing of the general ledger.
• Keeps general manager advised of any informalities internal or external along with any overall personnel and customer problems, or other needs within the organization.
• Works according to safety rules and policies adopted by Warren County Water District, is responsible for own safety, and reports all accidents to supervisor.
• Complies with traffic laws, regulations, and safe practices while operating any company vehicle.
• Other duties as assigned.

Competencies

• Generally accepted accounting principles.
• Job cost accounting methods and procedures.
• Use of spreadsheets and Microsoft Office applications.
• Use of proprietary accounting software.
• General principles and practices of data processing and its applicability to accounting and utility preparation.
• Knowledge of business cycles in revenues and expenditures.
• Perform professional level accounting duties.
• Analyze complex financial data and draw sound conclusions.
• Evaluate and develop improvements in operations, procedures, and policies.
• Maintain attention to detail and accuracy and meeting critical deadlines.
• Communicate clearly and effectively both orally and in writing.
• Assist and work with the external auditors during the year end audit.
• Effectively represent the finance department and the District in meetings with other agencies, professional and regulatory.
• Apply confidentiality to all areas of sensitive employee and customer information.

Reporting relationships

• Reports to: Manager of Finance and Administration

Work environment

• Normal office conditions.
• Some overtime required.
• Position is directed by and works closely with the Manager of Finance and Accounting.

Travel required

Must be willing to attend courses related to work.

Education and experience

• B.S. degree or equivalent with major course work in accounting, finance, business administration, or related field.
• Four years’ experience in general accounting preferred.
• Masters degree in Business Administration highly desirable
• Experience in various aspects of utility accounting helpful.

Additional eligibility requirements

• Must possess and maintain a valid driver’s license.
• Must be willing to obtain First Aid/CPR certification upon employment.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Warren County Water District is an Equal Opportunity Employer